Expensify, Inc., which describes itself as an easy way to manage expenses, travel, and corporate cards, has expanded the reach of its Expensify Card spend rules. The company says the feature is now available to businesses in 14 countries and is designed to help businesses control corporate card spending before it happens.

Spend rules let administrators decide exactly how, where, and when each Expensify Card can be used, so only compliant transactions are approved. According to Expensify, the system enforces policy at the point of purchase rather than relying on after-the-fact expense review. That matters for finance teams that manage recurring software subscriptions, ad hoc purchases, and cross-border spending, since those are often the transactions that are hardest to track manually once they have already been authorized.

In its description of the feature, Expensify said admins can:

• Lock a card to a subscription. Give each recurring SaaS tool its own virtual card so a vendor can only ever charge what it should. If the card owner changes teams or leaves, the subscription keeps running, with no need to swap cards and with no missed payments.
• Cover a one-time purchase. Issue a virtual card for a single transaction such as event registration or contractor payment, capped at an exact amount so it cannot be charged twice.
• Set a card to expire on a date. Tie a card to a trip, project, or temporary assignment so it stops working when that period ends.
• Limit a card to what someone actually buys. Allow an office manager to buy office supplies, but not electronics, by locking cards to a merchant or category.
• Keep international spend in check. Restrict a card to approved currencies to reduce unexpected or unauthorized charges.

“Most corporate cards treat control as a review process after the money is gone,” said Jason Mills, Chief Product Officer at Expensify. “Spend rules flip that. You define exactly how each card can be used up front, and the Expensify Card enforces it at the point of sale, with no approvals to chase and no surprises to reconcile. It’s the most precise spend control on the market, and it’s now in the hands of businesses across 14 countries.”

The company said the new approach gives admins a way to set rules once while the card handles enforcement at the point of sale, which can reduce the need for separate card-by-card oversight as businesses scale across teams and regions.

More information is available on Expensify’s website: